ERP system

Yes, you can use the FLOWii online ERP system free for 30 days with all features. After the trial period, you can continue using FLOWii for free with certain limits.

Limits in the free version:

• Partners, Price List, Events, Tasks, Income & Expenses, Warehouse, Attendance, Goods and Services: up to 10 records
• Business Cases and Projects: up to 5 records (for example, 5 projects and 5 business cases)

If you need more records or full functionality, you can choose a paid license based on your company’s needs.

FLOWii ERP is designed for freelancers and small to medium-sized companies and offers a wide range of practical features:

• Customer and contact management (CRM)

• Task, project, and job management

• Sales and opportunity tracking

• Invoice creation and management

• Income, expenses, and cash flow tracking

• Inventory and warehouse management

• Employee records and attendance tracking

• Clear reports and statistics

• Automatic reminders and notifications

• Online access with all features in one system

FLOWii helps you manage your business from the first customer contact to invoicing. It is available in Czech, Slovak, Hungarian, and English, so you can work in the language that suits you best.

The FLOWii ERP system starts at €26 per month (excluding VAT) per user. You can get a discount when paying for 12 months in advance. Full details are available in our price list.

We recommend choosing your license after testing the system and completing the trial period. During the trial, you will see which features you actually need.

Available licenses:

✔ FREE – basic version at no cost
✔ FLEXii – customized features based on your needs
✔ CRM – for companies focused on sales and customers
✔ PREMIUM – full package with all features

Best choice? If you plan to use multiple solutions or all FLOWii features, we recommend the PREMIUM license.

Have questions? Contact our customer support at support@flowii.com.

ERP is business software that helps you manage your entire company in one system. It connects your data, processes, and departments such as sales, finance, and inventory so you can plan better, work faster, and make smarter decisions in real time.

Using the ERP system, it is possible to coordinate all company resources, centers, functions and spheres through shared data repositories.

ERP stands for Enterprise Resource Planning.

Different, simple explanation:
ERP is a single system that brings all parts of your business together. It centralizes data from sales, finance, inventory, and operations so you can manage resources, coordinate teams, and make better decisions in real time.

Setting up the FLOWii ERP system can take from a few hours to several days, depending on the size of your company. If you have a larger team, we recommend implementing the system gradually, configuring individual functions step by step.

Recommended setup process for FLOWii ERP:

1️⃣ Basic setup – design, lists, integrations, and licenses
2️⃣ Add users and define access rights
3️⃣ Configure user notifications
4️⃣ Import data from your current system (for example, from Excel)
5️⃣ Set up email sending and receiving within FLOWii

The cost of implementing an ERP system for small and medium-sized businesses typically ranges from €0 to €5,000 for cloud-based solutions, which are paid through a monthly subscription.

In large companies, ERP system implementation can cost hundreds of thousands of euros, depending on the number of users and the level of customization required.

When selecting an ERP system, it is essential to verify the reliability and quality of the provider.

Key factors to consider:

• Customer reviews – Check independent reviews online or testimonials on the provider’s website.
• Number of users – Look for a system that is actively used by many companies of different sizes.
• Long-term stability – Choose a provider with proven experience, continuous development, and a clear product roadmap.
• Customer support – Make sure technical support is available by phone, email, and remote assistance, and that training is offered.
• Regular updates – A quality ERP system is continuously improved with new features, better performance, and stronger security.

A CRM system (Customer Relationship Management) focuses on managing customer relationships. It helps companies handle sales opportunities, communication, customer data, and sales processes.

An ERP system (Enterprise Resource Planning) focuses on internal business processes such as finance, invoicing, inventory, production, projects, logistics, and resource planning. The goal of ERP is to automate and optimize company operations.

Note: FLOWii combines the benefits of ERP and CRM in one system.

ERP vs. CRM Comparison

ERP (Enterprise Resource Planning) is software for managing your company’s internal operations such as finance, inventory, projects, and HR.
CRM (Customer Relationship Management) is software for managing customers, sales, and communication.

In short:

• ERP = how your company runs

• CRM = how you manage customers and sales

The ERP implementation process is the structured setup of an ERP system in a company. It typically includes:

• Defining business requirements

• Configuring the system to company processes

• Migrating existing data

• Testing functionality

• Training users

• Launching the system

Cloud ERP provides easier access, lower costs, and less maintenance. You can use it from anywhere with an internet connection, while updates and security are handled automatically, and there is no need for your own servers or complex IT infrastructure.

• Manufacturing

• Wholesale and distribution

• Retail and e-commerce

• Logistics and transportation

• Construction and engineering

• Professional services

• IT and software companies

• Healthcare and pharmaceuticals

• Finance and accounting firms

• Education and training organizations

• Hospitality and tourism

A typical ERP system has 3 main levels:

1. Database level
   Stores all company data in one central place (customers, invoices, inventory, employees, etc.).

2. Application level
   Processes the data and runs the business logic (finance, sales, warehousing, HR, production).

3. User interface level
   What users see and work with in a browser or app (dashboards, forms, reports).

In practice:
Most modern ERP systems are built as 3-tier systems: data, logic, and user interface. Some enterprise systems may add extra layers for security, integrations, or reporting, but the core structure remains the same.

ERP integration means connecting your ERP system with other tools so data flows automatically between them, without manual entry.

In FLOWii, integrations include:

• Email integration for sending and receiving messages directly in the system

• Data import and export (e.g., Excel, CSV)

• Connections between all internal modules (CRM, invoicing, finance, warehouse, projects)

• API and system integrations for linking with external applications when needed

Yes, we offer both training and online presentations for the FLOWii ERP system.

How does it work?

• The first online presentation of the ERP system is free of charge.
• Training can be provided on-site at your company or online.
• Employee training is charged according to our current price list.

You can cancel your license immediately, with no notice period required. Changing your license is quick, simple, and without any hidden fees.

Yes, FLOWii is both an HR and an ERP system.

It allows you to manage employees, attendance, tasks, and projects, while also handling finance, invoicing, and sales in one place.

No, the FLOWii ERP system cannot be installed on your own servers.